The biggest challenge you face with your time management assignment is the amount of time you have to complete the assignment itself. It is important to have an assignment that is well-defined and that you have the time to complete.
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Time management is the skill of effectively planning and managing time to achieve desired goals. It is the process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency, or productivity.
There are several tools that can help to improve a better sense of time management to plan your day from the morning to the evening including important tasks, events, and deadlines. Plus, it can help to estimate the amount of time you will need to complete tasks and how much time you will need to complete upcoming assignments.
Why is time management important?
Well, a couple of reasons, You are given you’re giving yourself the ability to get work done on time and out of the way. This causes a lot less stress and it helps you in meeting your deadlines as well. On the flip side of that, procrastination is pretty bad. It can lead to a lot of different issues. You’re creating bad habits. It also increases your level of stress and frustration also causes a lot of anxiety and also low self-esteem because you’re, you know, more likely to constantly be stressed out and feel like you’re not doing the best that you can. So we definitely want to avoid that as much as possible. And in our presentation, we’re going to be going over how you can improve your time management skills so we don’t have to worry about procrastination. OK, so next up, we have a couple of questions to help you determine how your time management is currently and make sure that when you’re answering these questions that you’re being open and honest with yourself.
No one’s going to judge you. No one’s going to look at these questions and look at your answers. So first up is, are you a procrastinator? If so, that’s totally OK. Everyone tends to procrastinate sometimes. Even I tend to do it. It happens.
Are you a procrastinator?
The next question is, when are you most likely to procrastinate and why? This can be a maybe a feeling of being overwhelmed. Having too much to do, too much time on your hands almost. Or feeling like maybe you don’t have enough time on your hands to complete your task. Writing can be very overwhelming. There’s a lot of different parts to consider. And you have to write your thesis statement in your introduction body paragraphs and, you know, perhaps finding references. It can be a lot.
So perhaps you can relate to that perhaps. And again, make sure that you’re writing down your answers. So then that way you can reflect on these.
How can you work towards your writing procrastination?
And lastly, how can you work towards overcoming your procrastination? So if you can identify the things in those first few questions, then this can also help you in overcoming that procrastination. And again, we’re going to be going over some techniques in this video on how to help with that. All So we’re going to be moving on to time management tips for writing, the first being to organize your schedule so you can go about this in a couple of different ways.
Start planning your writing ahead of time.
The first being to keep a planner on hand and make sure that you’re using it This can include marking down important due dates. And this is especially helpful when there are multiple deadlines. If you have different assignments, then you need to be getting them done. It can be helpful in organizing everything and making sure that, you know when everything is going to be do. You can also mark down anything like check ins if there’s multiple check ins, when you are turning in rough drafts or getting peer reviews, things like that, the next thing that you can do to organize your schedule is setting short, short term and long term goals. And this can include planning out your writing process.
So short-term goals would be something like things you want to get done today or this week. And long term goals would include, you know, when you want to get your paper looked out for grammar, let’s say maybe visiting the writing center and things like that. And up until your paper do write, the ultimate long-term goal would be turning in your paper. You can also plan out your writing process by determining when you want to make an outline, when you want to have a first draft, do things like that.
Create a weekly and daily to-do lists
And lastly, you can create daily and a weekly to-do list on. One of the ways that you can do this is scheduling backwards, which means, you know, I know that the paper is due on this date, so I would like to visit the writing center a week before, let’s say, to check on my grammar and make sure that that’s all good. And then but before that. You need to have some sort of rough draft and so you can keep kind of going back in. And that can be very helpful. And I actually use many of these techniques myself.
I found it to be extremely helpful, especially creating daily and weekly to-do lists to help keep myself on track. I’ve noticed that when I don’t do any of these things, I tend to get more overwhelmed with all of the different works that work that I have to do in my brain kind of gets a little scattered so I can vouch for this method. Next, we’re going to be talking about prioritizing tasks and the Eisenhower matrix. As you can see, we have the do first. You later delegate and eliminate sections. So we’ll be going over each individually.
So with the first section, these are things that you can accomplish quickly, such as scheduling an appointment at the writing center or planning out your writing schedule, we were talking about on the previous slides.
Due later writing tasks
So things that you can get done and just out of the way as soon as possible. The next would be due later. These are things that you know, that you will have to do in the future. And this might include something like making sure that you get feedback on your paper. So something to look forward to in the future, something that you don’t have to do right now at this minute
Next up, we have to delegate and eliminate. So delegate isn’t really related to what we’re talking about, but this can definitely be helpful when you’re doing group work. So you’re saying I’m going to do this, but you can do this and he’ll do this. So then that way you have a clear, established dynamic of what each person is going to be doing.
So, you know, less messy and you’re not picking up other people’s slack or vice versa. And lastly, we have eliminated. So these are things that are not helpful to your task at all. Things that are not urgent. Not important. This can include things like going on social media or playing video games. So that’s not going to help you in accomplishing your task. So might as well just forget about it.
Next up, we’re going to be talking about the Pomodoro technique. This technique is also really helpful. I’ve found that it can definitely help me whenever I feel like I need to get something done.
Pomodoro technique to manage writing
But I’m not sure, you know, how long it’s going to take me or I have other things to do. So I don’t have a lot of time to dedicate to it. And I need to make sure that I’m, you know, taking breaks and whatnot.
So the Pomodoro technique is you want to start off by choosing a task to work on. So that can be something like, let’s say, writing your introduction, then you’re going to go ahead and set a timer for twenty-five minutes and you’re going to start working. And keep in mind, it doesn’t have to be twenty-five minutes.
This is just the basic example. So it can be a little longer or shorter depending on how much time you feel like you’re going to need in order to fully concentrate and focus on the task. So you’ll set your timer, start working then as you’re working, make sure that you’re running down any distractions. So let’s say you’re you’re typing away, but your phone keeps going off. You’re going to want to make sure that you’re running those things down. This helps because it helps you recognize what your distractions are, what pulls you away from your work. So in this case, if you’re getting text messages, your phone is a distraction.
Next, what you can do is make sure that you’re avoiding that as much as possible, so maybe that includes, you know, turning on do not disturb or putting your phone in a different room or away in a drawer or something like that.
Then after the twenty-five minutes is over or however long you decided to work on your task, you’re going to want to take a five-minute break. This allows your brain to kind of rest. It allows you to, you know, deep breath in and out, kind of just say, OK, I’m done with this.
I’ve completed the twenty-five minutes, you know, give yourself a pat on the back. And this also can help you, like, go get water, a snack, something like that. Then you’re going to want to go ahead and repeat this three more times. So work for another twenty-five minutes, take another five-minute break, work for another twenty-five minutes, take a five-minute break.
So on you would then after repeating that three more times you would take a longer break and then repeat it or you could relax so your longer break could be maybe you want to take like a 30-minute break or an hour break so you can eat lunch or dinner or something like that, and then you can repeat if you have more work to do or you can relax if you’ve completed all of your tasks that you needed to do for that day.
Or you just need to chill, give your mind a break. And again, you can actually combine this with the other techniques. So if you’re not sure what tasks to work on, you can go ahead and go back to that Eisenhauer matrix, figure out what are the things that you need to do first and then from there. Right.
You can focus on this Pomodoro technique or you can also know what tests that you want to do because you planned out your schedule. OK, so now we’re going to move on to maintaining your time management. Self-care is extremely important and we want to make sure that that’s at the very top of the list when it comes to time management. So definitely take breaks when needed. Of course, if you’re doing the Pomodoro technique, you would be taking those five-minute breaks intermittently. But again, if you feel like you need a longer break and you want to change five minutes to maybe ten minutes, that’s totally fine. You also want to make sure that you’re being flexible to any changes that happen. So perhaps a deadline gets moved or. You know, maybe a paper gets pushed back, so now you don’t have to worry so much about getting that first draft done like two days from now. You can give yourself a little bit of a break and say, OK, well, I have a little bit more time, so maybe I can, like, move this or let’s say you wanted to meet with your professor after you have your completed first draft.
You can definitely do that now that you have maybe a little bit more time and always keep in mind that you can ask for help, you know, if necessary. There’s a ton of different resources on campus.
You have mentors, professors, peers, definitely reach out to your professors. If you’re struggling with a particular writing assignment, always ask your classmates or your friends for advice and go to your mentors when you feel like you’re just lost. There are also places on campus like the career center, like Peer Connections Caps, which is like the psychological services on campus. And of course, you have the writing center as well where a great resource.
So definitely, definitely use it. And lastly, we also have a training center handles, which you can find at this link here as shows you to you for its training center, for its cash handouts. So that can help if maybe you don’t have time for a writing center appointment or if you, you know, need to kind of double check your references, you can go there. A lot of helpful stuff. So definitely recommend. And here are some of my references, if you would like to pause and take a look at them yourselves. All great resources. Leslie, thank you so much for watching this video.
We have a few of our social media handles right here, as well as our website and our blog, if you would like to visit that for four more writing help. So just to recap a little bit of everything that we talked about today, we talked about identifying ways to identify your time management a couple of different ways in which you can improve it. So things like organizing your schedule and keeping to-do list, marking down important due dates, things like that. We also talked about the Eisenhower matrix, you know, determining what’s more important, what needs to get done faster versus what doesn’t have to get done at all right now. Right.
Playing video games isn’t as important as completing your paper. We also talked about the Pomodoro technique, setting that timer, giving yourself dedicated time to complete a task again, such as like an introduction can be really helpful because it kind of just forces you to start writing and it gives you like a timeline of I need to get this done right in this period of time. And then afterwards you get a break.
And lastly, self-care is the most important thing. So if you’re starting to feel overwhelmed or if things are just getting to be a little bit too much. Feel free to take breaks, reach out, get help and yell, but thank you so much for watching. I hope that this was helpful.